Assistant to the President & Board Liaison

Position Summary

The Assistant to the President & Board Liaison provides administrative and operational support to the President & CEO, serves as the primary contact for the Board of Trustees and non-Trustee committee members, and manages daily office operations at the Packard Place location. This role ensures the smooth function of executive operations, manages sensitive and confidential information, and facilitates effective communication across internal and external stakeholders.

Duties and Responsibilities

Executive Administration

• Provide comprehensive administrative support to the President & CEO, including calendar management, meeting preparation, travel coordination, and correspondence.
• Draft, edit, and prepare presentations, reports, and communications on behalf of the President & CEO.
• Serve as a key liaison between the President & CEO and internal/external stakeholders, ensuring timely and accurate communication.
• Manage confidential and sensitive information with discretion and professionalism.
• Anticipate the needs of the President & CEO and proactively address operational and logistical requirements.
• Manage necessary check requests and reconciliation of credit card charges.
• Support the development and implementation of executive office systems, processes, and workflows to enhance efficiency.
• Assist with special events, meetings, retreats, and organizational initiatives.
• Oversee internal Broadway/Tour/and West End show investment processes including legal documentation, payment, and incoming distributions.
• Oversee house seat requests for Blumenthal venues as well as for theaters elsewhere
• Oversee the reservation and release of President’s holds in coordination with ticketing needs

Board Liaison

• Serve as the key liaison for trustees and committee members, managing their needs and ensuring smooth communication
• Act as Primary Administrator of the Board portal system
• Coordinate all aspects of the Annual Meeting for staff and stakeholders.
• Coordinate all aspects of board and committee meetings, including scheduling, agenda development, materials preparation, logistics, catering and minute‑taking.
• Ensure compliance with governance requirements, bylaws, and organizational policies related to board operations.
• Work closely with the Chair of the Governance Committee and Board Chair on key Board initiatives and annual requirements.
• Work with the Community Impact and Partnership team to ensure high-quality experiences for all trustees and committee members
• Maintain accurate and up‑to‑date board records, documents, and archives.
• Support board member onboarding, communication, and engagement activities.

Office Management

• Serve as on-site liaison for building management/owners
• Communicate all necessary information regarding the building to Blumenthal employees
• Ensure the functionality of Packard Place workspaces and conferencing rooms, coordinate with property management and facilities team when necessary
• Ensure that the office is well-maintained, secure, and compliant with health and safety regulations
• Manage relationships with external vendors for office supplies, kitchen needs, parking passes, maintenance, and other services, ensuring timely and efficient delivery of all office needs
• In coordination with Human Resources, manage all access cards for staff, including assignment, distribution, and termination of cards.
• Manage collection and distribution of mail.
• Manage booking requests for meeting spaces.
• Ensure seamless wayfinding for external guests.

Qualifications

Education & Experience Requirements

• Requires an associate’s degree in business administration or related field supplemented by at least 3 years of experience supporting senior executives, board governance, or high-level administration roles; or an equivalent combination of education, training and experience that provides the knowledge, skills, and abilities.
• Experience managing complex projects or organizational initiatives strongly preferred.
• Must be available to work on-site full-time ensuring seamless in-office collaboration and daily operations.

Knowledge, Skills and Abilities

• Executive-Level Communication: Exceptional written and verbal communication skills; ability to draft high‑quality documents and represent the CEO professionally.
• Project Management: Strong ability to plan, organize, and execute projects with multiple stakeholders and competing priorities.
• Relationship Building: Ability to build trust and maintain strong working relationships with board members, executives, staff, and external partners.
• Discretion & Judgment: Demonstrated ability to handle confidential information with integrity and sound judgment.
• Organization & Prioritization: Excellent time management skills with the ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with virtual meeting platforms and project management tools.
• Problem‑Solving: Resourceful, proactive, and able to anticipate needs and identify solutions.
• Professionalism: Poised, adaptable, and able to navigate complex situations with diplomacy.

To apply for this position, click on the link below and submit application.

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